Privacy Policy

Last updated: 05/09/2025

This Privacy Policy explains how Visionatta OU (“we,” “our,” “us”) collects, uses, and protects personal data when you use the Sawa Done application (“App”). The App is available as a web application and as mobile applications distributed via the Apple App Store and Google Play Store. By using the App, you agree to the practices described in this Policy.

1. Company Information
Visionatta OU
Pärnu mnt 139e/2-8
Kesklinna linnaosa, Tallinn 11317
Harju maakond, Estonia

2. Data We Collect
We may collect the following types of personal data when you use the App:

  • Contact details such as phone numbers and email addresses.

  • Account information such as usernames, login credentials, and preferences.

  • Task data and related status updates.

  • GPS location data from the mobile app.

  • Photos or images uploaded by users as proof of work.

  • Messaging logs (in-app or via WhatsApp, Telegram, Viber integrations).

  • SMS metadata and message content (for task notifications or verification).

  • Technical data such as device identifiers, IP address, and usage logs.

3. Legal Basis and Consent

  • Each employee or registered user must provide explicit acceptance before their personal data (including GPS, photos, messages, and SMS) is processed.

  • This explicit consent satisfies GDPR, the Kenya Data Protection Act 2019, the Uganda Data Protection and Privacy Act 2019, the Tanzania Personal Data Protection Act 2022, the Rwanda Law 058/2021, and other applicable frameworks.

  • Users may withdraw consent at any time by replying STOP (for SMS or third-party messaging) or by disabling notifications in the App.

4. How We Use Personal Data
We use personal data solely for:

  • Delivering task notifications, reminders, and confirmations.

  • Managing accounts and providing secure access to the App.

  • Verifying attendance, site visits, or task completion (via GPS and photos).

  • Sending account security communications (e.g., SMS verification codes).

  • Improving the functionality, security, and performance of the App.

  • Meeting legal, regulatory, or compliance obligations.

We do not sell, rent, or misuse personal data.

5. Messaging and SMS Platforms
The App integrates with WhatsApp, Telegram, Viber, and SMS services to deliver task notifications. We comply with:

When using SMS, messages may pass through telecom operators, and standard message and data rates may apply. Delivery and timing are subject to carrier availability.

6. Data Retention

  • Task, messaging, GPS, photo, and SMS logs are retained only as long as necessary to provide the Service or comply with legal obligations.

  • Once data is no longer required, it will be securely deleted or anonymised.

7. Data Transfers
Personal data may be transferred internationally (including outside the European Economic Area and Africa). In such cases, appropriate safeguards such as Standard Contractual Clauses or equivalent legal protections are applied.

8. Your Rights
Depending on your jurisdiction, you may have rights to:

  • Access, correct, or delete your personal data.

  • Restrict or object to the processing of your data.

  • Withdraw consent without affecting prior lawful processing.

  • Lodge a complaint with a data protection authority.

9. Responsibilities of Business Customers
If you are an organisation using the App with employees or contractors, you must:

  • Obtain and maintain explicit consent from each user before enabling GPS, photo uploads, messaging, or SMS notifications.

  • Ensure that your use of the App complies with local labour, employment, and data protection laws.

  • Not use the App for harassment, unlawful surveillance, or misuse of employee data.

10. Security
We implement technical and organisational measures to protect personal data against loss, misuse, unauthorised access, or disclosure.

11. Changes to this Policy
We may update this Privacy Policy from time to time. Updates will be effective upon posting within the App or on our website.

12. Contact Us
For questions about this Privacy Policy, you can reach us at:
Visionatta OU
Pärnu mnt 139e/2-8
Kesklinna linnaosa, Tallinn 11317
Harju maakond, Estonia
Email: legal@sawadone.com